CONFERENCE SERVICES.

Our conference organization team offer 100% skill, energy, commitment and peace of mind.

Mgtfirm is an organization with over 3 years experience in conference planning for corporate clients, public sector organizations, professional bodies, associations & societies, including institutions.

Our team of professionals has more than a decade experience in attending and co-planning of numbers of local and international events viz; conference, exhibition & exposition, seminar, training workshop and are committed to devoting their expertise to meet your targeted objectives and enthusiasm to making your event, successful and productive.

We organize and manage cooperate gathering for a wide range of clients across the Nigeria and Africa sub-region. We provide professional resource tools and expertise methodology with no limits to the quantity or scale of events we can take on. We have experts in practical; onsite and online marketing and selling events, and can assist you generate more attendance, increase sponsors and market exhibition stand.

Our strength – what we can offer

Our conference organizers thrive on the challenge of project managing events, whether that's a conference for 2000 delegates, a nationwide seminar series or a dinner for 50 guests. Using our event management expertise, you can seat back in the knowledge that we'll ensure that your event runs smoothly, while you concentrate on your own priorities.

Our team has over 15 years experience and can offer you the benefit of a complete range of specialist conference & event management services, which we can tailor to suit your corporate needs. We can add value to your conference or event by suggesting improvements and enhancements that will make a real difference for your delegates.

Details of the wide range of services we can handle

Provision of administrative secretariat

Handling registrations

Preparation and implementation of a marketing plan

Planning and administration of a general working program

Planning and organization of social events

Design management

Preparation, printing and distribution of documents

Hiring of/responsibility for sets, signs, furniture, audiovisual

Organization of interpretation and translation

Recruitment and briefing of conference staff

Reservation and management of hotel accommodation

Organization of coach and individual transfers

Organization of delegates' travel arrangements

Overall on-site management

Financial

Preparation of budget and control of expenditure

Revenue generation (sponsorship, exhibition, satellite meetings)

Preparation of contracts with clients, venues and other suppliers

VAT and insurance issues

Reconciliation of final accounts

Exhibition

Organization of exhibitions (floor plans, liaison with contractors etc)

Exhibition sales and marketing

Technical

Organization of technical/scientific program content

Processing of abstracts

Provision of speaker registration, briefings, slide preview

Publication of proceedings

Creating value for your event budget

Our primary aim is always to provide excellence and give you the guarantee of a successful event. We can achieve this at a sensible cost that represents good value for your budget. In fact we can offer you a choice of financial models:

Low net cost

In cases where delegates pay to attend, we can give you a budget illustration where the majority (if not all) of your costs are covered by delegate fees and other income such as an exhibition or sponsorship. We can also handle fee collection and sales of exhibition space and sponsorship on your behalf. If you want a really high quality event at little or no cost, this is the ideal option.

Fixed budget

If your conference is free and you are paying for our services from a fixed budget, we will ensure we keep tight control of costs and stay within your budget limits. We will either quote a fixed price for the contract or on a per-delegate basis if you prefer.

 We are always very open about our conference management fees and will provide you with a detailed budget breakdown for organization, project management, venue, catering, registration, AV production and a 'shopping list' of other ideas which will enhance your event.

Profit share

If your event has a strong track record we are able to offer you a solution where the entire costs (organization, venue, catering, etc.) of the event are paid by us from delegate income, with a guarantee of no cost to you regardless of attendance. Any profit made by the event is shared between Mgtfirm and your organization. Be sure! Mgtfirm is a Business to Business management/consulting organization when it comes to meeting your demands and that’s why our dealing with clients is based on mutual benefit with understanding.

Our cost preliminary proposal IS available free of charge and without obligation, so feel free to contact us with details of your event and we'll be happy to respond with specific proposals and a financial breakdown.

Conference and Event Management Brochure

Please request for a copy of our conference management brochure, which gives full details of the wide ranging support we offer. Alternatively if you would like a formal discussion/meeting about how we can support you in planning and delivering your next project, please E-Mail  Conference@mgtimpact.com  or call TAYO on 01 744 0114;